Is repetition, waste and bureaucracy slowing your business down? From time to time every business needs to take a step back and review its operations to ensure they’re as streamlined as possible. After all, the more efficiently you can manage your operations, then the more profitable your business will become. In this article we share five ways in which you can streamline your systems and help to increase profits in your business.
1. Automate business processes
Automating business processes is a sure fire way to increase efficiency. Get together with your team members and look for repetitive processes that perhaps would be better served by an automated process. For example, there are plenty of technological solutions out there that will automatically sort and respond to emails. As well as saving staff time involved in processing emails, you’ll also be enhancing the customer experience as an automated solution not only works faster, it will also work in real time and outside standard business hours.
2. Make use of contractors and freelancers
Many a good business comes a cropper by trying to achieve everything in-house. Often it makes good business sense to outsource specific tasks to specialist contractors who have the knowledge and expertise. Tasks such as social media, email marketing, copywriting, even accounting lend themselves to outsourcing. And often it’s more cost effective than trying to do it all yourself or with team members that don’t necessarily have the required know-how.
3. Streamline task management
Instead of manually trying to keep track of task management within the business, why not utilise a technological solution such as Slack or Trello. These programs will not only automatically route tasks to the correct member of staff for action, they will also keep track and report back on progress. Software solutions such as these mean that nothing slips through the cracks.
4. Develop standard operating procedures
It may seem like a pain to develop SOPs for all your tasks and business processes, but it can save you valuable time and resources in the long run. Think about how much easier it will be to onboard new staff members when you have a series of clear and concise SOPs. And what about all the organisational knowledge and know-how that the SOPs represent? The truth is that SOPs offer a great solution to the problems of knowledge transfer and succession planning that every business faces.
5. Educate and empower team members
Whether you are the business owner or a manager, it pays to educate and empower your staff. Make sure that you set clear policies, procedures and expectations and then let them get on with it. Empowering team members in this way not only leads to a happier, more productive workforce, it also encourages innovation and creativity.
Maximising the company’s efficiency and profitability has to be a goal of every business. Use these tips to get started on doing just that in your organisation and make sure you build in review mechanisms to check on progress.